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The 8-Hour Test

How much is manual CRM work costing your sales team?
Plug in your numbers. See the answer in 3 minutes.

01

Your Team

$
Hourly rate
$75,000 ÷ 2,080 hours/year = $36.06/hr
02

The 6 Tasks

For each task, estimate how many minutes per rep, per day your team spends on it. If a task doesn't apply, leave it at 0.

1

Call prep

Reading the contact timeline, reviewing past emails, checking deal stage before picking up the phone

min
2

Follow-up emails

Writing the recap email after a call — what was discussed, next steps, attached resources

min
3

CRM updates

Logging call notes, updating deal stages, filling in contact properties, moving deals through pipeline

min
4

Lead research

Looking up prospects on LinkedIn, checking company info, finding relevant context before outreach

min
5

Internal reporting

Pulling deal data for pipeline reviews, building weekly reports, formatting updates for leadership

min
6

Email drafting

Writing outbound sequences, nurture emails, or one-off messages from scratch

min
03

The Math

Total minutes per rep per day 67 min
Total across all reps per day 335 min
Hours per week 27.9 hrs
Hours per year 1,396 hrs
04

The Cost

Annual cost of manual CRM work
$50,337
That's how much your company spends per year on work AI can do in minutes.
Without AI
$50,337
1,396 hours/year
With AI
$7,512
208 hours/year
=
The Gap
$42,825
saved per year

For reference: average B2B sales team (5 reps, $75K base)

Task Manual With AI
Call prep 15–20 min 2 min
Follow-up emails 10–15 min 2 min
CRM updates 10–15 min 1 min
Lead research 10–20 min 3 min
Internal reporting 10–15 min 0 min
Email drafting 10–15 min 2 min

Is the gap worth a 30-day pilot?

AI Pit Crew — $2,000 · 30 days

We connect Claude to your HubSpot and train your team on the 6 tasks above. Not a strategy deck. Working AI inside your CRM, your team trained, prompt library handed over.

  • AI diagnostic & use-case audit
  • Claude + HubSpot connector setup
  • Team training on real workflows
  • Prompt library & playbook
  • 30 days post-launch support
Book a 15-minute fit call